How a boutique marketing agency went from drowning in manual tasks to delivering 3x more campaigns with perfect on-time delivery – all while their team actually started enjoying work again.
Time Savings
More Campaigns
On-Time Delivery
This 15-person B2B marketing agency had built an excellent reputation, but success was becoming their biggest threat. Every new client meant more chaos, and their talented team was burning out fast.
The Daily Struggle:
"We were working 60-hour weeks just to stay afloat," said the Creative Director. "The worst part? We were so busy managing chaos that we couldn't do what we loved – creating amazing campaigns. Something had to change."
We looked at their workflow through the 80/20 lens – finding the few manual processes that were eating up most of their time and creativity.
Shadowed the team for 3 days, mapping every task and identifying that 80% of time went to repetitive coordination.
Built AI-powered central command that automatically updates statuses, routes approvals, and predicts bottlenecks.
Developed "Muse" – an AI that handles briefs, generates first drafts, and manages asset libraries intelligently.
One-click reports pulling data from all platforms, beautifully formatted with AI-generated insights.
We created a unified dashboard that changed everything:
In just 6 weeks, this agency transformed from chaotic to calm, from overwhelmed to overdelivering. The team rediscovered their love for creative work.
"UTLYZE gave us our lives back. We're doing triple the work in less time, but more importantly, we're doing work we're proud of again. Our clients are thrilled, our team is energized, and I actually take weekends off now. This is what running an agency should feel like."
– Agency Founder
Revenue increase in 6 months
New business from referrals
Saved per week on reporting
To create campaign status update
With mundane tasks automated, the team rediscovered why they got into marketing:
80% more time spent on creative work vs. admin
Teams work together seamlessly across projects
3 industry awards won post-transformation
Let UTLYZE transform your chaos into creativity. Work smarter, deliver more, enjoy life.